Organization: UN Children’s Fund
Country: Cuba
Closing date: 16 Oct 2017
Post Title:Human Resources AssistantProposed Level: G-6Duty Station: La Habana, CubaSupervisor: Operations Officer
The fundamental mission of UNICEF is to promote the rights of every child, everywhere, in everything the organization does — in programs, in advocacy and in operations. The equity strategy, emphasizing the most disadvantaged and excluded children and families, translates this commitment to children’s rights into action. For UNICEF, equity means that all children have an opportunity to survive, develop and reach their full potential, without discrimination, bias or favoritism. To the degree that any child has an unequal chance in life — in its social, political, economic, civic and cultural dimensions — her or his rights are violated. There is growing evidence that investing in the health, education and protection of a society’s most disadvantaged citizens — addressing inequity — not only will give all children the opportunity to fulfill their potential but also will lead to sustained growth and stability of countries. This is why the focus on equity is so vital. It accelerates progress towards realizing the human rights of all children, which is the universal mandate of UNICEF, as outlined by the Convention on the Rights of the Child, while also supporting the equitable development of nations.
For every child, a champion
Under the supervision and guidance of the Operations Officer, the Human Resources Assistant provides administrative, procedural and operational support and assistance to the efficient implementation of a broad range of Human Resources functions for all categories of staff in his/her office, ensuring accurate and timely delivery, whilst promoting a client-based, quality and results orientated approach to the unit and ensuring compliance with UNICEF HR rules and regulations.
How can you make a difference?
The efficiency and efficacy of the support and assistance provided by the Human Resources Assistant supports the strengthening of the offices’ capacity in attracting, retaining and motivating staff of the highest caliber within his/her office, which in turn strengthens UNICEF’s capacity in helping the most vulnerable women and children in a particular country programme.
We are looking for a dynamic and innovative Human Resources Assistant to support UNICEF’s Cuba programmes in the following areas:
• Support in processing of entitlements and benefits• Support in recruitment and placement• Support in learning and development• Support in organization design and job classification• Time Attendance• Support in change management• Staff performance management and career development
Support in processing of entitlement and benefits
In consultation with supervisor, analyze, research, verify, and compile data and information on cases that do not conform to UN or UNICEF’s HR Rules & Regulations, to support consistent and equitable application of decisions and implementation of agreed upon action.
In consultation with supervisor, analyze, research and verify information for the purpose of responding to staff queries on areas related to benefits and entitlements.
Processes entitlements and benefits for local staff in accordance with UNICEF rules and regulations, by ensuring all relevant forms are completed by staff and data is entered into VISION.
Maintains and prepares all personnel-related records and files, ensuring all information on each staff member is up-to-date and accurate.
Support in recruitment and placement including Consultants
Drafts vacancy announcements for positions within his/her office for review by supervisor to help attract ideal candidates.
Ensures timely and efficient screening of applications for minimum eligibility, taking into account qualifications, competencies, and post requirements.
Analyze, research, verify, and compile data which facilitates preparation of workforce planning reports for supervisor to review against benchmarks i.e. Gender and geographical balance and other recruitment related key performance indicators.
Liaises with candidates in the various stages of the recruitment process.
Prepares formal acknowledgement, offer and regret letters.
Records and maintains recruitment files, ensuring all necessary documentation has been prepared.
Monitors life-cycle of recruitment process to update supervisor as necessary.
Support in learning and development
In consultation with supervisor, researches and analyses data and information to help identify training needs within his/her country office for the development of learning plans and other targeted training interventions.
In consultation with supervisor, researches, analyzes, verifies, and compiles information on external training courses available and educational institutions to help supervisor decide on learning programmes that address learning gaps in his/her country office.
Assists team in organizing and conducting courses, workshops and events by participating in exercises which aim to build capacity of stakeholders.
Develops and processes contracts for institutions providing training and courses, ensuring compliance with UNICEF rules and regulations.
Assists team in organizing and conducting courses, workshops and events by preparing and organizing distribution of materials for participants, ensuring availability of training venues and required equipment and supplies, while providing logistical and secretarial support at workshops and events as necessary.
Support in organisation on design and job classification
Participates in the review of GS positions specific JDs, ensuring effective application of ICSC methodology.
Drafts and edits job descriptions to be submitted for classification for review by supervisor.
Follows up and liaises with HQ and RO over status of requests to ensure timely completion.
Compiles and analyses information and statistics related to posts and staff for reports on staffing trends.
Prepares documents to be submitted for classification to RO and NYHQ, ensuring completeness of documentation.
Monitors life-cycle of all job classification requests to facilitate recruitment and organization planning.
Time Attendance
Maintains and updates a system which monitors the absence of staff.
Support in change management
Support in the implementation of change management activities, such as implementation of new HR systems and policies, PBR processes, etc.
Staff performance management and career development
Support Monitor completion of the Performance evaluation of the Country Office.
Supports supervisor in promoting a culture of candid, positive and timely feedback in the office.
Reviews and analyses information regarding career development and supports supervisor in identifying career development challenges and opportunities.
For every Child, you demonstrate:
Core Values:
Commitment
Diversity and inclusion
Integrity
Core competencies
Communication (II)
Working with people (II)
Drive for results (II)
Functional Competencies
Analyzing (II)
Applying technical expertise (II)
Planning and organizing (II)
Following Instructions and Procedures (II)
To qualify as a champion for every child you will have:
Education: Completion of university education, preferably supplemented by technical or university courses related to the Human Resources work.
Experience: A minimum of 6 years of progressively responsible human resources, administrative or clerical work experience required.
Language: Fluency in Spanish and English required.
General Service Staff are recruited locally. Candidates must be in possession of an existing work permit or resident/citizen of Cuba to be considered eligible for this post. Please note that General Service (GS) staff are locally recruited staff and therefore, candidates are personally responsible for any travel and accommodation arrangements.
UNICEF is committed to diversity and inclusion within its workforce, and encourages qualified female and male candidates from all national, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of our organization.
How to apply:
UNICEF is committed to diversity and inclusion within its workforce, and encourages qualified female and male candidates from all national, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of our organization. To apply, click on the following link http://www.unicef.org/about/employ/?job=507256
