Peru: Programme Manager
Organization: Latin American Foundation for the Future
Country: Peru
Closing date: 06 Aug 2017
LAFF is recruiting for a Programme Manager, to manage our Peru-based programmes run in conjunction with local partner organisations that support marginalised children and young people. Working together with our team of national and international volunteers, you will plan, implement, monitor, evaluate and communicate progress on a range of education and sustainability projects; help us build our social enterprises, personal development workshops and internal capacity to continue to support our local partners. Based in Cusco, Peru, the Programme Manager is the main point of contact on the ground and manages all communications with our international board of trustees and supporters.
MAIN TASKS
This is a unique, high responsibility and versatile role within a small organisation. The Programme Manager is the centre point and bridge between LAFF’s remotely based director, international board of trustees, local partner organisations, international supporters, funders and volunteers. The person is responsible for ensuring the smooth running of the organisation, therefore duties are varied and subject to change according to the need of LAFF’s charitable objectives. However, below we outline general tasks and responsibilities expected for the Programme Manager to undertake:
Partners
- Maintain good relationships with our six local partner organisations, applying a participatory and inclusive approach to identify their needs and coordinate support.
- Support partner organisation staff to identify funding requirements, working with them to establish detailed plans, budgets, risk assessments, monitoring and evaluation plans for any future support and activities required, submitting the required information to the LAFF team so that fundraising is possible.
- Ensure support of partner organisations work in line with LAFF´s Child Protection Policy.
- Network and forge links with people and organisations (including Red Semilla Nueva, local government, donors, companies, other supporters) to ensure continued support of existing and new LAFF initiatives.
Programme Management and Delivery
- Manage the implementation of LAFF’s strategic plan and monitoring progress towards benchmarks.
- Identify, plan, develop and oversee implementation of programmes in the areas of capacity building, income generation, cost reduction, education, career guidance and vocational training, in line with LAFF objectives and strategy.
- In event of no volunteer support, directly implement projects in formal education, cost reduction, renewable energy and capacity building. Ensure that all LAFF-funded projects are well monitored and evaluated.
- Working closely with partners, ensure that finances are in order.
- Design and implement annual evaluation of programmes and regular needs assessments with partners and beneficiaries to inform future programme development.
- Ensure all programmes are delivered in line with LAFF´s Child Protection Policy
Volunteer Management
- Oversee the entire volunteer recruitment process to ensure that LAFF has a skilled team of volunteers in place at all times.
- Manage online and local recruitment efforts, interview suitable candidates and support them with pre-departure information.
- Provide orientation and induction for in-country volunteers on arrival (local and international).
- Clearly identify tasks and projects for each volunteer to undertake during their placement, providing one to one guidance and support as needed.
- Host team meetings with LAFF volunteers as often as necessary to offer guidance, planning and task distribution.
- Establish with partner organisations areas in which volunteer support is required. Develop new volunteer roles if appropriate and needed.
- Identify and manage suitable skilled volunteers and/or (local) contract staff to deliver specific projects and support project implementation.
Communication
- Oversee all of LAFF’s communications, with all team members, partners, supporters and wider networks.
- Ensure LAFF’s external communications are suitable, regular and follow our approach and strategy (including social media, website updates, e-newsletters and blog postings
- Contribute to LAFF´s annual reports.
- Facilitate good internal communication with the team in Peru and remote volunteers.
- Maintain good communications with LAFF remotely based director and board of trustees (email updates/progress reports/monthly report).
- Take part in Trustee quarterly meetings.
Finance
- Manage LAFF´s annual programme budget, designing project budgets, allocating funds and tracking in-country expenditure by partners and volunteers.
- Work with our remotely based accountant to keep our online accountancy software (Xero) up to date.
- Ensure that accounts and receipts are submitted on a timely basis for all monies granted to project partners, as well as processed and filed appropriately according to internal systems.
- Assist project partners to compile budget requests to LAFF at specified intervals to ensure fundraising is possible.
Fundraising
- Monitor potential funding opportunities and draft funding applications as required.
- Gather and submit qualitative and quantitative data for progress and evaluation reports for funders
- Ensure strong communication with key donors.
- Encourage, support and advise individual fundraisers, as required.
- Organize and host local fundraising events, as required.
Administration
- Man the LAFF inbox, responding to emails and filing on a regular basis, distributing emails to relevant people as appropriate.
- File and record information and documents on our Dropbox database. Ensure that volunteers do the same.
- Maintain and update LAFF contact and activities database on a regular basis.
PERSON SPECIFICATION
ESSENTIAL:
Advanced spoken and written Spanish and English
At least two years experience working within international development sector (or related field)
A university degree in relevant subject (or equivalent qualifications/level of experience)
Adaptability to different social, cultural and economic conditions in both working and living contexts
Experience living and working/volunteering in developing countries (preferably in Latin America)
Proactive, motivated self-starter with proven ability to work independently on own initiative and as part of a small team and/or with remotely-based teams, with minimal management and guidance
Skills and experience in project leadership and management, including planning projects and monitoring and evaluation, financial and budget management skills
Strong written and oral communication skills in English (especially for report writing, relationship management and good communication with diverse stakeholders)
Experience in people management (staff/volunteers), capacity building and coaching
Reliable, with good organisational and time management skills with the ability to work effectively under pressure, prioritise different tasks appropriately and meet deadlines
Strong IT skills (particularly Word and Excel), email and social media
Desirable
Qualifications in International Development, Education, Youth Work or related field of study
Experience designing, delivering and facilitating capacity-building training programmes
Experience designing, delivering and monitoring personal development workshops and activities for young people
Experience working with vulnerable young people
Knowledge of participatory training approaches appropriate for vulnerable young people
Knowledge of diverse income-generation initiatives and techniques
Experience using participatory practices and facilitation skills
Experience living and working/volunteering in Peru, ideally in Cusco
Experience writing successful funding applications to trusts, foundations, corporates and/or public sector bodies, or fundraising in other contexts
How to apply:
If you wish to apply for the position, please send us your C**V (in English) along with a completed application form** setting out why you would like to work for LAFF and highlighting particular qualities and experience that make you suitable for the post. Please reference your application «FAO Sarah Oakes: Programme Manager; Your Name». Please send your applciaton by email to info@laffcharity.org.uk by Sunday 6th August 2017 (12.00am GMT – midnight).
You can download the application form from our website: http://www.laffcharity.org.uk/about/jobs/
Note that applications from candidates who do not have an advanced level of Spanish and English (written and spoken) will automatically be rejected. Interviews will be held between 24th and 28th of August 2017, and it is expected that the new recruit will start in the role beginning of October 2017, subject to police clearance and reference checks.
We regret that, as a small volunteer-led team, it may not be possible for us to reply to candidates who are not shortlisted for interview. Therefore if you have not heard from us by Friday 18th August please assume that your application has not been successful on this occasion.
