Organization: International Organization for Migration
Country: Venezuela (Bolivarian Republic of)
Closing date: 03 Mar 2019
Position Title : Head of Resources Management (Head of RM)
Duty Station : Caracas, Venezuela
Classification : Professional Staff, Grade P3
Type of Appointment : Special short-term graded, Six months with possibility of extension
Estimated Start Date : As soon as possible
Closing Date : 03 March 2019
Established in 1951, IOM is a Related Organization of the United Nations, and as the leading
UN agency in the field of migration, works closely with governmental, intergovernmental and
non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.
IOM is committed to a diverse and inclusive environment. Applications from qualified female candidates are especially encouraged. For the purpose of the vacancy, the following candidates are considered as first-tier candidates:
1. Internal candidates
2. Qualified applicants from the following NMS countries:
Antigua and Barbuda, Bahamas, Cook Islands, Cuba, Cabo Verde, Djibouti, Fiji, Micronesia (Federated States of), Gabon, Grenada, Guyana, Iceland, Kiribati, Comoros, Saint Kitts and Nevis, Lao People's Democratic Republic, Saint Lucia, Lesotho, Libya, Montenegro, Marshall Islands, Mauritania, Namibia, Nauru, Papua New Guinea, Palau, Paraguay, Solomon Islands, Seychelles, Suriname, Sao Tome and Principe, Eswatini, Timor-Leste, Tonga, Tuvalu, Holy See, Saint Vincent and the Grenadines, Vanuatu, Samoa
Context:
Under the direct supervision of the Chief of Mission (CoM) for IOM in Bolivarian Republic of Venezuela (BRV), in coordination with the Senior Regional Resources Management Officer (SRRMO) in the Regional Office for South America in Buenos Aires, and relevant units at Headquarters (HQs) including Administrative Centres (Manila and Panama), the successful candidate will be responsible and accountable for managing the budgetary, financial, human resources, and administrative functions of the BRV Country Office.
Core Functions / Responsibilities:
-
Monitor and oversee the financial management of all activities including oversight of financial expenditure and accountability. In coordination with the CoM and the SRRMO undertake financial analysis of all activities for Caracas and its sub-offices.
-
Prepare project financial reports in accordance with IOM and donor regulations and established procedures.
-
Maintain and further strength appropriate internal controls to safeguard the Organization’s assets, control cash, and prevent fraud.
-
Assist the CoM and Project Managers in the preparation of Programme and Budget reports and proposals. Review monthly accounts of the Mission.
-
Supervise the management of the treasury by forecasting cash flows according to activities in Caracas and its sub-offices and ensuring daily control of funds disbursed. Ensure funding is received in accordance with donor agreements.
-
Oversee the budget control process and analyses variances between budgeted and actual expenditures based on the donor agreement. Assist the CoM and Project Managers in the preparation of budget for new projects.
-
Provide technical support to project managers throughout the cycle to ensure compliance with the general instructions of IOM and relevant permanent instructions for the whole mission, namely in the areas of general administration, finance, and human resources.
-
Inspect payroll versus budgets, ensuring that salaries are correctly allocated to projects consistent with IOM’s projectization criteria.
-
Assist the CoM in managing the human resources function and make recommendations on recruitment and personnel administration. Apply internal HR policies, rules, and regulations. Make recommendations on resolving difficult or sensitive cases in coordination with the SRRMO.
-
Supervise the proper records of PRSIM at IOM Caracas and Sub-Offices.
-
Supervise the procurement and logistics services, including contracts with suppliers of goods and services and related administrative authorities; oversee the management of the fleet of vehicles and the maintenance of the premises as well as the functioning of all support services at the Mission.
-
Liaise and coordinate with LEG and GPSU as needed for the review and approval of agreements and POs (lease, construction, service and agreements with IPs) before signature and make sure IOM procedures are followed in the selection of partners and service providers.
-
Supervise and train local staff on IOM's administrative/financial policies and procedure. In coordination with the SRRMO and other relevant Units/Departments in the RO, Administrative Centres and HQs, evaluate monthly financial reports for all projects and act to resolve anomalies and unusual trends.
-
Provide guidance to ICT staff to ensure compliance with relevant IOM standards, processes rules and regulations.
-
Serve as Officer-in-charge of the mission in the absence of the COM.
-
Perform such other duties as may be assigned.
Required Qualifications and Experience:
Education
• Master’s degree in Finance, Accounting, Public Administration, Business Administration, Commerce or a related field from an accredited academic institution with five years of relevant professional experience; or
• University degree in the above fields with seven years of relevant professional experience.
• Professional certification as chartered accountant (CA) or certified public accountant (CPA), Chartered Institute of Management Accountants (CIMA), or Association of Chartered Certified Accountants (ACCA) will be a distinct advantage.
Experience
• Experience in management, humanitarian and complex project implementation, and liaison with governments and international agencies;
• Practical experience in administrative and financial management, budget monitoring, cash management and internal control procedures; knowledge of finance, procurement and HR procedures and rules;
• Experience in providing direct assistance or definitive hands-on experience with refugees, asylum seekers and other beneficiaries;
• Experience with project implementation, scheduling and deployment of resources;
• Strong management capability and experience, especially in the field of humanitarian assistance.
Languages
Fluency in English and Spanish is required. Working knowledge of Portuguese and/or French is an advantage.
Desirable Competencies:
Values
• Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.
• Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
Core Competencies – behavioural indicators level 2
• Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: continuously seeks to learn, share knowledge and innovate.
• Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.
• Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.
Managerial Competencies – behavioural indicators level 2
• Leadership: provides a clear sense of direction, leads by example and demonstrates the ability to carry out the organization’s vision; assists others to realize and develop their potential.
• Empowering others & building trust: creates an atmosphere of trust and an enabling environment where staff can contribute their best and develop their potential.
• Strategic thinking and vision: works strategically to realize the Organization’s goals and communicates a clear strategic direction.
Other:
Internationally recruited professional staff are required to be mobile.
Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.
The list of NMS countries above includes all IOM Member States which are non-represented in the Professional Category of staff members. For this staff category, candidates who are nationals of the duty station’s country cannot be considered eligible.
Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances.
How to apply:
Interested candidates are invited to submit their applications via PRISM, IOM e-Recruitment system, by 03 March 2019 at the latest, referring to this advertisement.
For further information, please refer to:
http://www.iom.int/cms/en/sites/iom/home/about-iom-1/recruitment/how-to-apply.html
In order for an application to be considered valid, IOM only accepts online profiles duly completed.
Only shortlisted candidates will be contacted. You can track the progress of your application on your personal application page in the IOM e-recruitment system.
Posting period:
From 18.02.2019 to 03.03.2019
Requisition: SVN2019/60(P)-HeadofResourcesManagement(P3)-Caracas,Venezuela (55840841) Released
Posting: Posting NC55840842 (55840842) Released
