Organization: Tsamota
Country: Portugal
Closing date: 20 Aug 2017
JOB DESCRIPTION
POSITION: Finance and Admin Assistant
LOCATION: Lisbon, Portugal
REGION: Europe
OVERALL DESCRIPTION:
An international NGO is looking to recruit finance-trained candidates to join its finance team, which will provide direct support to the organisation’s project management team. The selected candidates will be employed on a consultancy basis and must be articulate, quick thinking, and able to tackle problems with minimal supervision. The offer is ideal for candidates who want to participate and showcase their skills in a fast-paced, operationally focused NGO environment, simultaneously developing their technical skills as well as their professional portfolio.
The post holders will provide direct support to the programme finance manager in relation to all of the areas outlined below:
- Enter financial transactions into QuickBooks
- Analyse financial transactions and allocate them to the appropriate budget
- Manage petty cash accounts and operational floats
- Develop, design, and maintain budgets in Excel and QuickBooks; this will entail the ability to analyse ‘Budget V Actuals’ reports and identify income and expenditure trends
- Process monthly payroll payments
- Assist in managing all-year and end-of-project budget management
- Provide support regarding financial information requested by donors and auditors if and when required
- Liaise with project personnel, whether based at headquarters or deployed on mission
- Provide guidance to staff on fiscal procedures and issues
- Assist with all budget management activities
- Perform other administrative duties as assigned
- Attend meetings and training sessions, as required
EXPERIENCE:
Required
- Excellent communication skills, both verbal and written
- Must be a flexible team player, able to work effectively with others
- Possess a proactive ‘can do’ attitude, with the ability to deal with short-notice tasks effectively and efficiently
- Capable of prioritising and managing multiple tasks, maintaining accuracy and attention to detail
- Work well under pressure
- Able to treat sensitive information with the utmost confidentiality
- Proficient computer skills, in particular MS Word, PowerPoint, Excel, and Outlook
- Legally able to live and work in the EU
Education
- Internationally recognised qualifications in accounting, preferably a university degree, or extensive experience in accounting as a substitute.
Work Experience
- At least 2 years of experience in junior-level financial project management and providing administrative support
- At least 2 years of experience using QuickBooks or extensive experience using similar recognised automated accounting packages
- Familiarity with cash handling and bank reconciliation
- Forensic reconstruction of accounts and budgets
Languages
- English is the working language; candidates must have excellent oral and written skills
Preferred
- Experience dealing with the international community;
- Experience working and engaging with NGOs.
How to apply:
Application
- If you are interested in that position please send your CV and letter of motivation as well as salary expectation for a consultancy contract to recruitmentngopositions@gmail.com before August 20th 2017
- Only applications in English will be considered.
