Organization: UN Children's Fund
Country: Paraguay
Closing date: 02 Oct 2017
How can you make a difference?
Under the close supervision and guidance of the supervisor, the programme assistant supports the respective section through providing a range of procedural, administrative, operational support in developing, implementing, executing and monitoring their country programme, ensuring timely and effective delivery that is consistent with UNICEF rules and regulations.
1. Assists in preparing programme status reports required for management, board, donors, budget reviews, programme analysis, annual reports, etc. Contributes to the preparation of reports, project documents by providing information. Prepares and attends internal meetings and technical cooperation meetings, taking notes and preparing corresponding minutes. Undertakes follow-up action related to the implementation. Identification of problems or alternative courses of action to accelerate/improve programme delivery. Provides supervisor with quantitative and qualitative information on programme implementation. Supports the elaboration of reports.
3. In the frame of HACT, assists partners (Government, CBOs, and NGOs) authorities to plan and organize training. Briefs and debriefs for the purpose of capacity building in programme financial monitoring. Undertakes field visits according to section/office’s schedule. Assists in monitoring of project/programme activities by reviewing a variety of records, including control plans, progress reports, project inputs, budget and financial expenditures, donor reports, annual work plans and presentations and field visits. Carries out all administrative operational control tasks for the project activities.
4. Produces periodic or ad-hoc reports according to office, HQ or donor demands. Reconcile programme accounts differences. Review historic information of every programme/project, their administrative and financial environment, and produce forecasts for specialist’s action.
5. Elaborates transactions according to office’s table of authority and cooperation agreements terms. Within established timeframes, processes information documentation for supervisor’s action. Carries out transactions in VISION ensuring programme results, activities and programme coding are as per annual work plans (AWPs), and makes amendments and alterations as per section revisions when necessary.
6. Coordinates all necessary logistics for staff members’ official travel, inside and outside the country, or special meetings (hotel reservations, itineraries, briefing materials, notes, speeches, presentations, security clearance, etc). Coordinates all administrative arrangements for meetings, workshops, seminars, luncheons and other events, including coordination of transportation logistics, hotel accommodations for participants or visitors, conference room reservations and audio-visual equipment as required. Ensure that all details are covered.
7. Perform other duties as required.
To qualify as achampionfor every child you will have…
Completion of secondary education. Technical or university studies in finance, administration, economics, monitoring, social science and related areas will be considered an asset.
Knowledge of computer management and applications, processing, spreadsheet and graphics presentation packages, word processing and WINDOWS is required. Knowledge in SAP will be considered an asset.
Five years of progressively responsible administrative or clerical work experience is required; experience in support of programme, finance, supply and office services will be considered an asset. Programme and project experience will be considerate an asset.
Proficiency in Spanish and very good knowledge of English is required. Knowledge of Guarani, will be considered an asset.
For every Child, you demonstrate…
Our core values of Commitment, Diversity and Integrity,core competencies in Communication, Working with People and Drive for Results, andfunctionalcompetencies, Analyzing, Learning and Researching, Following Instructions and Procedures, and Planning and Organizing.
UNICEF is committed to diversity and inclusion within its workforce, and encourages qualified candidates from all backgrounds to apply.
How to apply:
UNICEF is committed to diversity and inclusion within its workforce, and encourages qualified female and male candidates from all national, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of our organization. To apply, click on the following link http://www.unicef.org/about/employ/?job=506851
