Organization: International Organization for Migration
Country: Panama
Closing date: 04 Mar 2019
Position Title : Information Management Officer
Duty Station : Panama City, Panama
Classification : Professional Staff, Grade P3
Type of Appointment : Special short-term graded, Six months with possibility of extension
Estimated Start Date : As soon as possible
Closing Date : 04 March 2019
Established in 1951, IOM is a Related Organization of the United Nations, and as the leading
UN agency in the field of migration, works closely with governmental, intergovernmental and
non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.
IOM is committed to a diverse and inclusive environment. Applications from qualified female candidates are especially encouraged. For the purpose of the vacancy, the following candidates are considered as first-tier candidates:
1. Internal candidates
2. Qualified applicants from the following NMS countries:
Antigua and Barbuda, Bahamas, Cook Islands, Cuba, Cabo Verde, Djibouti, Fiji, Micronesia (Federated States of), Gabon, Grenada, Guyana, Iceland, Kiribati, Comoros, Saint Kitts and Nevis, Lao People's Democratic Republic, Saint Lucia, Lesotho, Libya, Montenegro, Marshall Islands, Mauritania, Namibia, Nauru, Papua New Guinea, Palau, Paraguay, Solomon Islands, Seychelles, Suriname, Sao Tome and Principe, Eswatini, Timor-Leste, Tonga, Tuvalu, Holy See, Saint Vincent and the Grenadines, Vanuatu, Samoa
Context:
Under the overall supervision of the Regional Director for South America, the Administrative Coordination of the Chief of Mission in IOM Panama, the direct supervision of the Regional Knowledge Management Officer at the Regional Office for South America in Buenos Aires, and in support of the Researcher and Migration Analyst, the successful candidate will be responsible for reporting of the implementation of communication officers does that for the Regional Refugee and Migrant Response Plan for Refugees and Migrants from Venezuela (RMRP).
Core Functions / Responsibilities:
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Plan, design, enhance and implement the integrated methodology and interoperable mechanism for data collection and information management across all Regional Inter-Agency Coordination Platform (RICP) activities to ensure accurate and reliable data is collected, stored, and submitted in a timely manner for further processing.
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Design effective information management workflows and reporting tools in relation to the Regional Refugee and Migrant Response Plan for Refugees and Migrants from Venezuela (RMRP) implementation; ensure regular monitoring as per agreed timelines; prepare activities status and progress reports.
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Provide guidance on information management to sub-regional and national platform co-leaders as well as Project Managers. Analyze project’s result matrix, identify core project reporting needs and advise on appropriate data collection, and reporting mechanism aligned with organizational and Regional reporting requirements.
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Ensure the effective use of the designated information systems, including offline and online platforms, application tools, and other systems to manage the implementation of the information management mechanism.
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Supervise data collection processes and overall data management activities including encoding, storing, and transferring data as well as processing. Analyze data and information collected locally.
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Ensure the timely preparation and generation of regional, sub-regional and local level information products, as well as information sharing and dissemination to all relevant channels.
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Identify and assess gaps on data and information relevant to the platform’s IM’s objectives as well as RMRP implementation.
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Develop and conduct training modules for stakeholders for the implementation of the information management mechanism to ensure smooth roll out.
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Ensure the development of the information management strategic framework and RMRP work plan and establish monitoring tools and regular reporting.
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Ensure that the implementation of information management systems and applications adhere to Information Technology and Communication (ITC) Policies and Standards.
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Represent IOM in IM platform working group and provide strategic input towards the agreed results.
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Adhere to IOM data protection policy, data governance standard, data security standard, ITC standard, and consider best practices and lessons learned on ethical data collection, data used and sharing and dissemination.
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Perform such other duties as may be assigned.
Required Qualifications and Experience:
Education
• Master’s degree in Information Management, Computer Science, Media or Social Sciences or a related field from an accredited academic institution with five years of relevant professional experience; or
• University degree in the above fields with seven years of relevant professional experience.
Experience
• Experience in project development, technical writing and editing, preferably in the international development/humanitarian sector;
• Work experience in donor relations and report writing for specific donors of IOM’s interest would be an advantage;
• Experience managing common operational datasets.
Languages
Fluency in English and Spanish is required. Working knowledge of Portuguese and/or French is
an advantage.
Desirable Competencies:
Values
• Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.
• Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
Core Competencies – behavioural indicators level 2
• Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: continuously seeks to learn, share knowledge and innovate.
• Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.
• Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.
Managerial Competencies – behavioural indicators level 2
• Leadership: provides a clear sense of direction, leads by example and demonstrates the ability to carry out the organization’s vision; assists others to realize and develop their potential.
• Empowering others & building trust: creates an atmosphere of trust and an enabling environment where staff can contribute their best and develop their potential.
• Strategic thinking and vision: works strategically to realize the Organization’s goals and communicates a clear strategic direction.
Other:
Internationally recruited professional staff are required to be mobile.
Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.
The list of NMS countries above includes all IOM Member States which are non-represented in the Professional Category of staff members. For this staff category, candidates who are nationals of the duty station’s country cannot be considered eligible.
Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances.
How to apply:
Interested candidates are invited to submit their applications via PRISM, IOM e-Recruitment system, by 04 March 2019 at the latest, referring to this advertisement.
For further information, please refer to:
http://www.iom.int/cms/en/sites/iom/home/about-iom-1/recruitment/how-to-apply.html
In order for an application to be considered valid, IOM only accepts online profiles duly completed.
Only shortlisted candidates will be contacted. You can track the progress of your application on your personal application page in the IOM e-recruitment system.
Posting period:
From 19.02.2019 to 04.03.2019
Requisition: SVN 2019/61 (P) – Information Management Officer (P3) – Panama City, Panama (55842880) Released
Posting: Posting NC55842881 (55842881) Released
