Organization: UN Children's Fund
Country: Panama
Closing date: 16 Oct 2017
BACKGROUND AND JUSTIFICATION:
The MCSF is providing Human Resources Services to various UNICEF offices in the LAC region. Following internal restructuring planned for 2018, the client offices as well as the LAC Regional Office are establishing a large number of new positions. Furthermore, the region will employ several new HR practitioners that will require a high amount of capacity building activities from the MSCF. For this reason, the MCSF is looking for an individual contractor who can provide effective support in conducting HR activities, such as recruitment and staffing, advising clients on learning and development, performance management and benefits and entitlements.
PURPOSE OF THE ASSIGNMENT
Under the supervision and guidance of the Human Resources Specialist of the Multi Country Services Facility (MCSF), the Individual Contractor undertakes and supports the efficient implementation of a broad range of Human Resources functions, such as recruitment and staffing, managing benefits and entitlements, learning and development, and performance management for all categories of staff in various UNICEF offices in the LAC region, while ensuring accurate and timely delivery, promoting a client-based, quality and results orientated approach to the client offices and ensuring compliance with UNICEF HR rules and regulations.
SPECIFIC ACIVITIES AND RESPONSIBILITIES
More specifically, the Individual Contractor will be required to:
Recruitment and Staffing
Support hiring managers in recruitment and staffing planning
Advertise vacancies per the job profiles/ToRs, and support outreach activities (including follow up on Job Classification information);
Draft requisitions and vacancy announcements in the Talent Management System for positions within the MCSF client offices for review by supervisor and MCSF HR Specialist to attract ideal candidates;
Review applications, contact candidates when needed, prepare candidate matrix and initial shortlist based on the selection criteria;
Organize written tests and interviews, reference checks and electronic files;
Analyse, research, verify, and compile data which facilitates preparation of workforce planning reports for supervisor to review against benchmarks i.e. Gender and geographical balance and other recruitment related key performance indicators;
Liaise with candidates in the various stages of the recruitment process;
Record and maintain recruitment files, ensuring all necessary documentation has been completed in the Talent Management System;
Participate in interviews and advise on recruitment and staffing options.
Monitor life-cycle of recruitment process to update supervisor as necessary;
Engage in employer branding and sourcing activities to attract external candidates;
Review documents for the RO approval process in TMS, when needed;
Prepare offer letters and facilitate on-boarding process;
Administrative support for all recruitment processes, including physical and electronic files;
Keep the recruitment monitoring report up to date;
Learning and Development
In consultation with the HR Specialist and Learning Committees, research and analyse data and information to help identify training needs within the MCSF client offices for the development of learning plans and other targeted training interventions;
In consultation with supervisor, researches, analyses, verifies, and compiles information on external training courses available and educational institutions to help supervisor decide on learning programmes that address learning gaps in the MCSF client offices;
Assist team in organizing and conducting courses, workshops and events by participating in exercises which aim to build capacity of stakeholders;
Develop and process contracts for institutions providing training and courses, ensuring compliance with UNICEF rules and regulations;
Assist team in organizing and conducting courses, workshops and events by preparing and organizing distribution of materials for participants, ensuring availability of training venues and required equipment and supplies, while providing logistical and secretarial support at workshops and events as necessary.
Performance Management
Advise supervisors on performance management issues.
Run and monitor completion reports in Achieve and support in the follow up within the region;
Support in the monitoring of completion deadlines and follow-up with HR FPs.
Managing Benefits and Entitlements
Provide administrative support with benefit processing, contract extensions, separations, and entitlements, in line with the respective HR policies and procedures;
Review education grant and home leave travel requests before submitting to the HR Assistant for processing.
Information Management
Lead the project to transfer, collect and provide information related to Human Resources in the region via the platform Sharepoint, including further developing the structure of the platform and administering it.
Support in Projects and other administrative tasks as required
Any other HR administrative tasks required by the HR unit.
Other HR projects as required by the LAC-RO HR Section and MCSF
DELIVERABLES
Provide substantive support in the areas of recruitment and staffing, learning and development, performance management, benefits and entitlements, and other HR projects as required.
All tasks mentioned in section C are completed in a timely manner and of high quality.
QUALIFICATIONS AND SPECIALIZED KNOWLEDGE/EXPERIENCE REQUIRED
Minimum of 5 years of progressively responsible work experience in the field of Human Resources;
University degree in Human Resources Management, Business Administration, Psychology, Talent Management or related fields; advanced university degree an asset.
Previously demonstrated ability to work independently and under pressure, managing multiple priorities and focused on achieving ambitious workloads in tight timescales is required;
Experience in reviewing and screening candidates’ profiles in required;
Keen attention to detail and demonstrated ability in planning and organizing is desired;
Experience in the United Nations and particularly in the recruitment processes in the UN/UNICEF system is an asset;
Fluency in English and Spanish (written & oral) is required;
ESTIMATED DURATION OF THE CONTRACT
The duration of this assignment is 11.5 months from commencement date.
INDIVIDUAL CONTRACTOR’S WORK PLACE
Office based in the Regional Office located in Panama City, Panama
HONORARIA & FEES:
The fees payable to the individual contractor follow the “best value for money” principle. Each candidate should submit their updated resumé/CV also indicating their desired remuneration and payment preference.
CLOSING DATE:
The deadline to receive applications is 15 October 2017.
To view our competency framework, please click here.
UNICEF is committed to diversity and inclusion within its workforce, and encourages qualified female and male candidates from all national, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of our organisation.
How to apply:
UNICEF is committed to diversity and inclusion within its workforce, and encourages qualified female and male candidates from all national, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of our organization. To apply, click on the following link http://www.unicef.org/about/employ/?job=507428
