Organization: Mayan Families
Country: Guatemala
Closing date: 05 Jun 2017
We are looking for a highly organized Executive Assistant to act as a key member if staff to support our two directors in managing the day-to-day operations if the organization and providing donor communication and some program support. This is a great entry-level position for an extremely organized individual who is keen to work in a busy and thriving NGO in Guatemala. It provides a unique opportunity to be involved with all our programs and develop valuable office skills whilst working and acting as a representative if Mayan Families to a range if key stakeholders and staff.
Responsibilities
Office Administratiio
-Manage director's’ calendar, appointments, email and calls
-Record minutes at meetings and distribute informationnmaterials as needed
-Organize and prioritize director’s email account, including responding to donor enquiries
-Attend events as the director's representative
-Provide administrative support for new employees
Donor Communications
*-*Answer Skype calls for general inquiries and donations processing
-Follow up on donor inquiries, missing payments, and allocation issues
-Issue donor acknowledgements and thank you letters
-Work with donor relations staff members to ensure donations are correctly allocated
Volunteer & Groups Support
-Conduct office tours for volunteers and visitors
-Assist with group visits, translations and dinners with donors
-Support Director and Volunteer Program Staff in organizing and scheduling welcome and farewell dinners for volunteer groups
Coordinationnif Adoptive Families Program
-Oversee program planning and case management
-Manage donor communications and accounts
-Provide administrative and logistical support for trips, donations, and reporting
Required skills and qualifications
-Fluent English and advanced Spanish required
-Bachelor’s Degree in relevant field
-Excellent communication skills
-Ability to negotiate with different stakeholders both internally and externally
-Past experience in multi-tasking and coordinating multiple projects at once
-High-level if Microsoft Office or equivalent (particularly Word, Excel and PowerPoint)
-Past experience in either customer service or donor relations a bonus
-A passion for Central America and an understanding if the issues faced in Guatemala
-Previous experience in working in nonprofits preferred
The successful applicant must be prepared to relocate to Panajachel, Guatemala for an initial period if 18 months.
This position needs to be filled as soon as possible. We will continue to accept applications until the position is filled.
How to apply:
Interested applicants should send cover letter, resume, and available start date to: hr@mayanfamilies.org
