Organization: UN Children's Fund
Country: Brazil
Closing date: 27 May 2017
If you are a committed, creative professional and are passionate about making a lasting difference for children, the world’s leading children’s rights organization would like to hear from you.
For 70 years, UNICEF has been working on the ground in 190 countries and territories to promote children’s survival, protection and development. The world’s largest provider of vaccines for developing countries, UNICEF supports child health and nutrition, good water and sanitation, quality basic education for all boys and girls, and the protection of children from violence, exploitation, and AIDS. UNICEF is funded entirely by the voluntary contributions of individuals, businesses, foundations and governments.Purpose of the Position
Under the direct supervision of the Admin/Finance Officer, the Accounting Assistantisresponsible especially for ensuring timely allocation and rephrasing of all types of Grants, providing effective and timely reconciliation of contributions between Donor Perfect data end Vision, ensuring timely and accurate preparation of bank reconciliation documents for submission to Global Shared Service Center (GSSC) and providing necessary support in the Mid-Year and Year-End closure of accounts.
Summary of key functions/accountabilities
1. Bank Reconciliation– Scan bank statements and submit for processing. – Respond to queries from GSSC (when applicable).- Check completeness and sequence of bank statements.- Create bank statement file.- Upload and post bank statement file.- Perform automatic matching and clearing.- Post interest received and bank charges.- Create bank Charges File.- Create Grouped Deposits File.- Review reconciling items in “3” and “6” accounts.- Initiate queries to CO (when applicable) for both current issues and long outstanding itemsPerform manual matching and clearing.- Generate Bank Reconciliation Report and send to CO.- Review and approve Bank Reconciliation Report.
2. Clearing processes– Prepare the documentation related to match and clear open items process based on UNICEF rules.- Analyze residual open items in General Ledger account balances.- Prepare a list of matched residual open items for submission to GSSC.
3. Contribution management– Allocate/re-allocate/re-phase funds.- Prepare Grant/Fund monitoring report (Integrated Budget).- Request Grant income recording to HQs.- Manage IR/Grant Overspent.- Prepare monthly summarized reports on donations received. – Issue receipts for donations made through the site, whenever required.
4. Payroll Preparation– Run funding analysis reports.- Payroll Funding Management.- Uploading/Maintenance of Cost Distributions (IP/Local Staff).- Maintain salary financial control worksheets (Integrated Budget).- Reconcile refund of DFAM loan for salaries (Integrated Budget).
5. Budget Preparation and Management– Assist the preparation of Final RER (PSFR) in COGNOS system.- Assist in Technical Assistance & Operational costs Budget management and monitoring and in the issuance of the necessary related reports.- Assist in the preparation of financial scenarios (Programme allocations vs Staff Costs) for CMT’s analyses.- Provide assistance in the maintenance of the Country Office’s Financial Budget by ensuring financial flow for fundraising campaigns with effective identification and recording of donations. – Prepare monthly summarized reports on donations in order to inform relevant CO staff and request relevant Grant Allotments.
6. Other Accounting tasks and activities– Ensure the preparation of Finance Unit elements for Audit by OIAI (Office of Internal Audit and Investigations).- Work closely with team colleagues and provides support in achievement of unit’s work priorities and objectives.- Support in the monitoring of financial transactions, accounting reports, reconciliation of accounts, Mid-Year and Year-End closure of accounts.- Prepare worksheets for Accounts Closure – SharePoint.
Qualification of Successful Candidate
Education
– Completion of secondary school education is required. University courses in Business Administration or related fields is an asset.
Experience
– A minimum of six (6) years of progressive experience in accounting and financial area is required, out of which four (4) years in the field of budget control and monitoring is considered an asset.
– Good command of computer software (Word and Excel) is required.
– Knowledge of UNICEF Financial and personnel rules and regulations, as well as UNICEF emergency programme policies, goals, strategies approaches and procedures is a strong asset.
– IT Skills and working knowledge of ERP/SAP systems is desirable.
– Knowledge of principles of office management, accounting, administration, financial management, programme management is an asset.
Language Requirements
– Fluency in English and Portuguese required. Knowledge of an additional UN Language (Arabic, Chinese, Russian, Spanish) is considered an asset.
Competencies of Successful Candidate
Core Values • Commitment• Diversity and Inclusion• Integrity
Core competencies• Communication (II)• Working with People (II)• Drive for Results (II)
Functional Competencies
• Analyzing (II)• Applying Technical Expertise (II)• Planning and Organizing (II) • Following Instructions and Procedures (II)
Note: Please note that this Vacancy Announcement is open for competition to Brazilian nationals only.
In relation, please note that all candidates who wish to apply to this Vacancy Announcement are requested to prepare and submit their respected UNICEF applications in English language.
To view our competency framework, please click here.
UNICEF is committed to diversity and inclusion within its workforce and encourages qualified female and male candidates from all religious and ethnic backgrounds, representing the diversity of Brazil, such as black and indigenous people, to apply to become a part of our organization. Candidates will be treated equally regardless of gender, sexual orientation, special needs, social and HIV/aids status. UNICEF is a smoke-free environment.
How to apply:
UNICEF is committed to diversity and inclusion within its workforce, and encourages qualified female and male candidates from all national, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of our organization. To apply, click on the following link http://www.unicef.org/about/employ/?job=504621
